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Job Opportunity: Office Manager, London



Conexus Law is looking for an Office Manager to join us on a full-time permanent basis. The remuneration on offer is competitive and dependent on experience.


Role: Office Manager

Job Type: Permanent

Type of Company: Law firm

Hours: 9:00am – 5:30pm

Salary: Competitve

Location: London

Culture: Friendly, growing company, fast-paced


Office Managers based in London or the South East are preferred for this role, however location can be flexible for the right candidate. At Conexus Law, we recognise that our people have responsibilities and interests outside of work and that, as a business, we all benefit from flexible working.


About Conexus Law


Conexus Law is an exciting new law firm built of highly experienced and motivated lawyers who expect to reach a headcount of 40 people in the next three years. Joining our small but rapidly growing team as an Office Manager is your opportunity to build a career with us from the ground up.


We work in sectors where real estate, technology and people converge to deliver a range of services that support the technology-driven world that we now inhabit. We also look to the future, helping our clients to get ready for new technologies and new ways of working.


We have a focused service offering and we are building a modern, agile approach to service delivery.


We operate across the globe, working with trusted local law firm partners and partnering with a diverse range of other professional services firms where this benefits our clients.


Our Projects


To give you a flavour of what to expect as an Office Manager at Conexus Law, our lawyers have worked on:


  • Major public sector regeneration projects, such as the Olympic Park site for London 2012

  • Global data centre providers on data centre construction projects across EMEA worth hundreds of millions of US$

  • The big five internet mega-companies (GAFAM) on infrastructure projects across the world

  • Other significant property development and "Smart City"/ "Smart Building" projects

  • One of the world’s leading technology companies working on autonomous cars

  • Work for a high-profile data management company in relation to a global data breach containing 445 million records of personal data

  • A £9bn project to upgrade rail infrastructure and rolling stock


Our chairperson comes from the sectors we serve, rather than the legal profession, and we also have an advisory board who leads us into areas of innovation. The guardian of our firm culture maintains Conexus Law as a wonderful place to work.


Responsibilities


Responsibilities of this new role:


  • Full office management duties, including reception duties; supplier, service providers and landlord management; facilities and events management

  • Reception duties – meeting and greeting, providing refreshments

  • Booking transport, accommodation restaurants and entertainment bookings

  • Organising and scheduling meetings and appointments

  • Maintaining the condition of the office and arranging for necessary repairs

  • Organising the office layout and maintaining supplies of stationery and equipment

  • Providing support to lawyers – postage, couriers, document binding, copying and faxing

  • Dealing with correspondence

  • Using a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office

  • Preparing letters, presentations and reports

  • Managing office budgets

  • Ensuring health and safety policies are up to date

  • Assisting the organisations HR function by keeping personnel records up to date, arranging interviews and organising induction programmes for new employees, etc

  • Maintenance of brand guidelines

  • Client onboarding and “KYC” – KYC checks, credit checks, preparing letter of engagement with the support of a lawyer, account and document management

  • Management of organisation of legal contracts on the IMS


Experience


  • Strong experience in a similar office manager position, ideally 2-3 years

  • Some experience with basic HR functions and duties

  • Must be an all-rounder, ability to juggle many tasks at once

  • Self-motivated and 'can do approach'

  • Eager to think outside the box, better the workplace and current systems

  • Ability to mix well and socialise with the team

  • Hard worker and trustworthy

  • Willing to take on any task required

  • Knowledge of office management responsibilities, systems and procedures


Key Skills


  • Reliability and discretion: you will often learn of confidential matters

  • Good communication skills (verbal and non-verbal)

  • Organisational skills

  • Proficient in MS Office

  • Knowledge of accounting, data and administrative management practices and procedures

  • Problem solving skills

  • The ability to ‘make things happen’

  • Attention to detail

  • Excellent time management skills and ability to multi-task and prioritise work


Diversity & Inclusion


We invite the successful Office Manager to contribute to an inclusive and supportive culture where we all feel that we can be our authentic selves and achieve our best. We value the unique blend of talents, skills, experiences and perspectives that makes each of us an individual.


Apply Now


Please submit your CV and covering letter to careers@conexuslaw.com.


#OfficeManager

Conexus Law Ltd

Finsbury House

23 Finsbury Circus

London

EC2M 7EA

Tel: +44 (0)20 7390 0280

Fax: +44 (0)20 7183 6267

Email: team@conexuslaw.com

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Conexus Law Limited is registered at Companies House under number 10032517. Authorised and regulated by the Solicitors Regulation Authority under number 661161. Registered office: Finsbury House, 23 Finsbury Circus, London, EC2M 7EA. VAT number: GB234328129.  ICO number: ZA326521. "Conexus Law" is a registered European trademark number  017970965. 

© Conexus Law Limited 2019. All rights Reserved.

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